Resource Portal: Dance Organizers: Resources by Topic

Having a clearly articulated vision can greatly impact the success of your event.

Within this section, you will find information on:

  • How to create vision & mission statements
  • Examples of visions
  • Revitalizing and pulling together communities around a vision

Looking for where to start?

Other relevant material can likely found in the following sections: Community Culture; Community Safety; and Organizers & Volunteers.

 

This section focuses on a wide range of topics that impact the community culture/feel of dance events. For instance:

  • How to welcome diverse communities
  • How to shape a community culture through specific strategies
  • Plus so much more!

Looking for where to start?

Other relevant material can likely found in the following sections: Community Safety; Youth; Vision & Mission; and Increasing Attendance.

 

This section focuses on how to make your events safe for all. For instance:

  • How to be proactive in creating safe and welcoming space
  • How to deal with issues regarding particular individuals

Looking for where to start?

Other relevant material can likely found in the following sections: Community Culture; Youth; Vision & Mission; and Increasing Attendance.

Without participants, we don't have dance communities. Given that the lives of community members shift over time, it's important to continually work at bringing in new participants, especially if one is interested in having an intergenerational community.

Within this section, you will find information on:

  • Getting brand new people to attend your event AND come back
  • Keeping your regulars attending. For instance - examples of how to make your event feel special through effective announcements and welcoming hall décor.

Also, don't miss the related section on Promotion and Marketing. Other relevant material can likely be found in the following sections: Community Culture; Community Safety; Vision & Mission; and Youth. 

 

This section directly supports all efforts in the Increasing Attendance section. Resources include...

  • CDSS’s collection of posters, flyers, and business cards from 57 different dance, music, and song communities
  • Ways to successfully photograph contra dancing
  • How one group went about getting their dance featured in the New York Times!

Other relevant material can likely be found in the following sections: Community Culture; Community Safety; Vision & Mission; and Youth.

 

We use the term ‘youth’ to mean anyone under 30 (i.e., pre-schoolers, elementary, secondary, college/university, and post-college up to age 30). This was a conscious decision because some resources cover more than one age group, and youth can mean many different things to different organizers.

Within this section, you will find information on:

  • How to get and keep new youth participants as dancers, musicians, callers, and organizers
  • Family, elementary, secondary, and college/university events
  • Plus so much more!

Looking for where to start?

...there are so many great resources in this section - dive in! Also, you may want to look in the other sections of the portal (e.g., educators) for more resources on working with school-aged participants (kindergarten to college/university).

Note: All youth-focused resources are listed in this section. However, other sections of the organizers portal may also have useful resources in working with youth (e.g., information on how to increase attendance generally may also apply to attracting youth).

This section contains a wide range of resources for working with callers and musicians. For instance:

  • How to support the development of callers and musicians
  • How to manage relationships with hired talent (e.g., how to book; provide feedback)

Looking for where to start?

Other relevant material can likely found in the following sections: Youth, Sound, and Finances.

 

This section contains a wide range of resources for how to work with sound technicians and how to do sound yourself. For instance:

  • Understanding the challenges of sound engineering for dance events
  • Microphone and speaker placement

Looking for where to start?

As organizers, we have so much to do and a lot of our success depends on how we do that work.

Within this section, you will find information on:

  • How to structure and build a strong organizing team
  • How to deal with interpersonal issues among organizers
  • How to find volunteers and provide training, motivation, and appreciation
  • Plus so much more!

Looking for where to start?

  • Leda Shapiro & Eric Black’s session notes and audio recording on crucial aspects of building a strong infrastructure for your dance.
  • Erik Erhart’s session notes and audio recording on effective organization through meaningful interpersonal connection.
  • Delia Clark’s session notes on building and sustaining a healthy volunteer base. There are six sets of notes… 1, 2, 3, 4, 5, 6!

 

This section focuses on topics relating to revenue, expenses, and many aspects of financial management.

You will find information on:

  • Resources relating to many different revenue sources (e.g.,outside funding sources such as grants and sponsorships)
  • Discussions on affordability
  • Plus so much more!

Looking for where to start?

Other relevant material can likely found in the following sections: Talent.

     
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